NAPAC2019 Guidelines for speakers

There are 15-minute oral presentations and 30-minute oral presentations.

If you will be giving a 15-minute talk, you should allow 3 minutes for discussion within this allotted time. A 30-minute talk includes 5 minutes for discussion within the allocated time.

A preview/testing area (also called “speaker ready room”) is available for speakers.

Speakers must upload their presentation to the NAPAC2019 SPMS server following the instruction below. Use of individual laptops cannot be accommodated. The deadline for presentation upload is at 15:00 on the day before your talk. Accepted formats are Microsoft PowerPoint and Adobe PDF.

Slide size

Please note that 16:9 presentations will be allowed. With 4:3 presentations there will be black columns on each side of the screen.

Any special requirements concerning visual aids should be addressed to the local organizers at well in advance of the conference.

Before the conference starts

Please upload your electronic presentation to the NAPAC2019 SPMS server as early as possible but at the latest by 15:00 on the day before the presentation. Name the file with the program code and «_talk» (for example MO104_talk.ppt) and then upload in the same way as for papers through your NAPAC2019 profile. You can find the program code assigned to your presentation when logging into the NAPAC2019 SPMS server.

Note that the computers used for the presentations will be PCs running Windows. There will be no possibility for authors to use their own computers and if this will cause you problems, please contact as soon as possible.

At the conference

Those speakers who have not uploaded their files in advance should either upload from the venue, or deliver them (PowerPoint, PDF) to the Speaker Ready Room (Room 101) at least one day in advance. Here the presentations can be checked and uploaded to the NAPAC2019 SPMS server.

Before your session, please check that everything has been loaded correctly. Slides that have been successfully captured will be published via the conference website on the day of the presentation. Please be advised that by giving your talk you automatically agree to its online publication via on the JACoW website.

Official opening hours of the Speaker Ready Room (Room 101):

  • Monday 08:00 – 17:00
  • Tuesday 08:00 – 17:00
  • Wednesday 08:00 – 17:00
  • Thursday 08:00 – 17:00
  • Friday 08:00 – 12:00

If you encounter any problems, please contact or the speaker ready room staff at the conference.

During the presentation

The production team in the back of the room will help you with your presentation. Please contact them just before the session in which your talk starts.

In front of the stage, there will be a confidence monitor displaying your presentation. A wireless pointer and slide advancer will be provided, along with a timer on the stage. Please do not hesitate to contact for further clarifications.


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